While there are probably a heap of little things that make managing contractor and subcontractor information both painful and boring, I have assembled my top five.
1. Theoretically, you should check that the business details that your providers sent you is correct. The only problem is you have a million other things to do. Checking this information would require you to go to the relevant government body website and do a search. Navigating the maze, that most government websites usually are, you’ll probably conveniently forget this little step.
2. Assuming the information is correct, you often don’t find out it’s been changed until you try to contact your provider. At that point the phone number is dead, the email bounces and they are no longer at the same address – at least the yellow pages and google can help. But again, wasted hours.
3. Managing the currency of insurances is a nightmare. If you enjoy this, then you’re as rare as snow in Sydney….on Christmas day. If you can get all the insurances you need on the first try, which isn’t as easy as it sounds, then theoretically you should be making sure they are kept current for the length of your contract, and probably a period of time after the contract ends, depending on your company or client requirements. Good luck with that.
4. As likely as it is that the sun will rise tomorrow, within a few weeks of any of your provider insurances expiring you’re probably going to get audited by your company QA manager, or worse still, an external auditor.
5. Entering all of the relevant subcontractor information into your company’s database or spreadsheet is as fun as getting poked in the eye with a blunt stick.
There we have it: the top 5 reasons that I hate managing contractor and subcontractor information. Why not leave a comment and share your reasons.